Create an Appointment Sign-up in ParentSquare

Create an Appointment Sign-up in ParentSquare

Create an Appointment Sign Up Post


  1. From Home, click the New Post drop-down menu and select Appointment Sign Ups.

    appointments_new_post_b.png

  2. Fill out Appointment Sign Up form. 

    appt sign up with student info

    This table outlines each field in the Appointment Sign Up form.

    DateSelect the first date. If appointments will be held on multiple days, click Add Another Day under the Date box.
    Start time and End timeEnter the earliest start time for the first appointment and latest end time for the last. Time slots can be removed on the next page as needed to fit your schedule.
    RecessSelect box if you will hold two sets of appointments in one day.
    Appointment DurationEnter the duration of each appointment in minutes.
    Break between AppointmentsEnter the amount of time (in minutes) between appointments. Enter "0" if you do not want breaks in between.
    Hide names of parents who sign up

    Click box to hide the names from other parents/guardians. Note: student names will always be hidden from other parents/guardians. 

    Limit to 1 appointment per user across all time slots

    Click box to prevent parents/guardians from signing up for more than one time slot.

    Require student information

    Users will select their child from a dropdown list. The child's name will be automatically displayed in the sign up form. Uncheck the box if you don't need a student name. 

  3. Click Next.
  4. You will see a list of appointment dates and times. Edit as needed.
  5. Sign up slot title: (optional) edit title, e.g. Conference Time Slot, Vaccine Appointment, Chromebook Pick up.
  6. Available spots in appointment slot: (optional) allow multiple people to sign up for each time slot.
  7. Remove time slots that do not fit your schedule: click the trash can to the right of the time.

    appt_delete_2021-10-06_b.png
  8. Click Next.
  9. Now you can complete your post to recipients.   
    • Click To field to add a class or group.
    • Edit the Subject and Description of the post or use the template provided.

    appt_post_2021-10-06.png

    Review and change as needed:
    • Change Sign Ups List Title - change default "Appointment Sign Ups" to another title.
    • Add a time slot - find correct date, at bottom of that day, click Add Task, fill out fields.
    • Remove a time slot - click the X to the right of the time slot.
    • Edit description - click Appointment Time Slot field to edit your description.
    • Edit time slots - click the time and enter your new time before posting, you can further customize your appointment sign ups. Watch the animation below as an example.

    Appointments_2021-03-02.gif

  10. Click Post Now.

    appt_post_now_2021-10-06.png

View and Print Sign-Up Sheet

  1. From Home, then in the SIGN UPS & RSVPS activity widget on the right, locate and open the post. In the Appointment Sign Ups section view who has signed up and what spots are still open.
    • Student name (indicated by grad cap) shows up next to the parent/guardian name along with any notes. Note: Coming soon
    • Parent names will show up to other parents unless you clicked the box to hide names. However, the student names will only show up for admin and post author/post admin.
  2. Click Print on the right. 

    view post details
  3. View or print this printer-friendly page. 

    print sign up sheet

Questions?

Email our Help Desk!